PRINCIPAL CLERK - POLICE RECORDS CLERK
Town of Orleans Town of Orleans Orleans, MA Orleans, MA Part-time Part-time $23.
42 - $29.
98 an hour $23.
42 - $29.
98 an hour 20 hours ago 20 hours ago 20 hours ago PRINCIPAL CLERK - POLICE RECORDS CLERK (Town of Orleans, Massachusetts) Definition:
Skilled secretarial, clerical, and administrative work assisting a department head, board and/or committee in discharging the functions of the office; performs all other related work as required.
Supervision:
Works independently under the general direction of the department head or their designee following department rules, regulations and policies, requiring the ability to plan and perform operations, and to independently complete assigned tasks according to prescribed time schedules.
Job Environment:
Work is performed under typical office conditions; works with numerous interruptions, work environment is moderately noisy.
Operates computers and printers, calculators, telephone, facsimile machine, copier, and other standard office equipment and the AFIS fingerprint machine.
Interacts frequently with the public, other police departments, local and out of state courts, state and local agencies, fire departments, schools and elder services.
Contacts are in person, by telephone, and by email and involve an information exchange dialogue.
Has access to some department-related confidential information including personnel records, and arrest, incident, domestic violence and accident reports.
Errors could result in serious delay or loss of services, and financial and/or legal repercussions to the town.
Essential Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
) Performs administrative and clerical work overseeing the daily operations of a busy office.
Disseminate all public records requests according to the MA Public Records Law and MA CORI laws.
Schedules, collects and assembles all information and paperwork necessary including fingerprints for new and existing firearms applications for the town.
Processes civilian walk-ins for employment fingerprints; schedule and process paperwork and fingerprints for ice cream vendor applicants.
Organize, schedule and coordinate hiring processes for new Police Officers and Public Safety Dispatchers.
Schedules interviews for police and civilian applicants, appointments with physicians and psychiatrists for recruits and assure completeness and timely submission of all paperwork to training council and prepare personnel action forms for new employees with all related documents for submission to Town Administrator's office.
Coordinates and manages bookings of the Police Community Room.
Prepares, processes, and files all Licenses to Carry Firearms Permits and Firearms Identification Cards.
Assists with special projects/events for the Police Department such as Open Houses, Annual Police Block Party and Junior Police Academy.
Submits monthly crime statistics to the FBI, collects crime and other statistics for the Chief's quarterly update.
Processes payroll, purchase orders and accounts payable and accounts receivables in the absence of the Bookkeeper.
Maintains all office equipment and determines inventory needed and orders supplies.
Opens and processes mail; distributes reports, memos, and necessary information to appropriate persons.
Maintains personnel records for all Police Officers and Public Safety Dispatchers.
Assists the Deputy Chief with Accreditation process for the department.
Maintains parking ticket books and petty cash; makes travel arrangements and processes training requests.
Assists dispatch when calls go unanswered, troubleshoot telephone system problems, program telephone software when telephones malfunction and re-program system speed dials and telephone displays.
Types from copy, rough draft or general instructions a variety of documents which may include, but not be limited to, correspondence, memoranda, deeds, meeting and legal notices, documents, orders, warrants, vouchers, purchase orders, permits, reports, newsletters and agendas.
Participates in the preparation and processing of various forms, records, applications, permits, and special reports; sends out notices and forms; verifies accuracy of computations, records transfers; prepares materials for department head signature.
Assists the public, other Town departments and vendors by asking a variety of routine questions and providing information and assistance and resolving minor problems and complaints; assists the public in completing various forms and applications; performs informational and referral services to the general public; answers the telephone and takes messages; directs calls to appropriate person.
Maintains departments financial and other administrative records; prepares payroll and submits to department head; records and maintains ledger on office expenditures; reviews bills and submits to department head for approval; processes requisitions, orders, contracts, and invoices; collects fees and other monies and prepares deposits.
Opens and processes mail; distributes reports, memos, and necessary information to appropriate persons.
Performs similar or related work as required or as situation dictates.
Recommended Minimum Qualifications Education and
Experience:
High School graduation, Associates Degree desirable; with three years' experience in general clerical and secretarial work with bookkeeping; municipal experience preferred; or any equivalent combination of education and experience.
Special Requirements:
None.
Knowledge, Ability and Skill:
Knowledge:
Thorough knowledge of office management practices and procedures.
Working knowledge of department operations and functions.
Working knowledge of related State and Federal statutes, local by-laws, regulations, procedures and forms.
Working knowledge of account maintenance practices and computer programs used in the work of the office, including word processing, spreadsheet and database applications.
Knowledge of MA Public Records Law, CORI laws and firearms laws.
Ability:
Ability to maintain detailed and extensive records and to prepare reports from same.
Ability to work effectively under time constraints to meet deadlines.
Ability to deal tactfully and appropriately with the general public and Town departments in an effective manner.
Ability to answer complex questions.
Ability to coordinate work with other departments.
Skill:
Skill in typing and computer applications.
Also operates other office equipment such as copier, printer, calculators, telephone, facsimile machine and other standard office equipment.
Skill in typing and computer applications and databases such as Excel, Word and MUNIS and departmental ones such as IMC and MIRCS.
Physical Requirements:
Minimal physical effort required in performing duties under typical office conditions.
Ability to operate a keyboard and calculator at efficient speed.
May occasionally lift/move objects weighing up to 60 pounds.
Vision and hearing at or correctable to normal ranges.
Ability to talk, hear, walk, stand and sit.
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
) Job Type:
Part-time Pay:
$23.
42 - $29.
98 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule:
Day shift Education:
High school or equivalent (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
42 - $29.
98 an hour $23.
42 - $29.
98 an hour 20 hours ago 20 hours ago 20 hours ago PRINCIPAL CLERK - POLICE RECORDS CLERK (Town of Orleans, Massachusetts) Definition:
Skilled secretarial, clerical, and administrative work assisting a department head, board and/or committee in discharging the functions of the office; performs all other related work as required.
Supervision:
Works independently under the general direction of the department head or their designee following department rules, regulations and policies, requiring the ability to plan and perform operations, and to independently complete assigned tasks according to prescribed time schedules.
Job Environment:
Work is performed under typical office conditions; works with numerous interruptions, work environment is moderately noisy.
Operates computers and printers, calculators, telephone, facsimile machine, copier, and other standard office equipment and the AFIS fingerprint machine.
Interacts frequently with the public, other police departments, local and out of state courts, state and local agencies, fire departments, schools and elder services.
Contacts are in person, by telephone, and by email and involve an information exchange dialogue.
Has access to some department-related confidential information including personnel records, and arrest, incident, domestic violence and accident reports.
Errors could result in serious delay or loss of services, and financial and/or legal repercussions to the town.
Essential Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
) Performs administrative and clerical work overseeing the daily operations of a busy office.
Disseminate all public records requests according to the MA Public Records Law and MA CORI laws.
Schedules, collects and assembles all information and paperwork necessary including fingerprints for new and existing firearms applications for the town.
Processes civilian walk-ins for employment fingerprints; schedule and process paperwork and fingerprints for ice cream vendor applicants.
Organize, schedule and coordinate hiring processes for new Police Officers and Public Safety Dispatchers.
Schedules interviews for police and civilian applicants, appointments with physicians and psychiatrists for recruits and assure completeness and timely submission of all paperwork to training council and prepare personnel action forms for new employees with all related documents for submission to Town Administrator's office.
Coordinates and manages bookings of the Police Community Room.
Prepares, processes, and files all Licenses to Carry Firearms Permits and Firearms Identification Cards.
Assists with special projects/events for the Police Department such as Open Houses, Annual Police Block Party and Junior Police Academy.
Submits monthly crime statistics to the FBI, collects crime and other statistics for the Chief's quarterly update.
Processes payroll, purchase orders and accounts payable and accounts receivables in the absence of the Bookkeeper.
Maintains all office equipment and determines inventory needed and orders supplies.
Opens and processes mail; distributes reports, memos, and necessary information to appropriate persons.
Maintains personnel records for all Police Officers and Public Safety Dispatchers.
Assists the Deputy Chief with Accreditation process for the department.
Maintains parking ticket books and petty cash; makes travel arrangements and processes training requests.
Assists dispatch when calls go unanswered, troubleshoot telephone system problems, program telephone software when telephones malfunction and re-program system speed dials and telephone displays.
Types from copy, rough draft or general instructions a variety of documents which may include, but not be limited to, correspondence, memoranda, deeds, meeting and legal notices, documents, orders, warrants, vouchers, purchase orders, permits, reports, newsletters and agendas.
Participates in the preparation and processing of various forms, records, applications, permits, and special reports; sends out notices and forms; verifies accuracy of computations, records transfers; prepares materials for department head signature.
Assists the public, other Town departments and vendors by asking a variety of routine questions and providing information and assistance and resolving minor problems and complaints; assists the public in completing various forms and applications; performs informational and referral services to the general public; answers the telephone and takes messages; directs calls to appropriate person.
Maintains departments financial and other administrative records; prepares payroll and submits to department head; records and maintains ledger on office expenditures; reviews bills and submits to department head for approval; processes requisitions, orders, contracts, and invoices; collects fees and other monies and prepares deposits.
Opens and processes mail; distributes reports, memos, and necessary information to appropriate persons.
Performs similar or related work as required or as situation dictates.
Recommended Minimum Qualifications Education and
Experience:
High School graduation, Associates Degree desirable; with three years' experience in general clerical and secretarial work with bookkeeping; municipal experience preferred; or any equivalent combination of education and experience.
Special Requirements:
None.
Knowledge, Ability and Skill:
Knowledge:
Thorough knowledge of office management practices and procedures.
Working knowledge of department operations and functions.
Working knowledge of related State and Federal statutes, local by-laws, regulations, procedures and forms.
Working knowledge of account maintenance practices and computer programs used in the work of the office, including word processing, spreadsheet and database applications.
Knowledge of MA Public Records Law, CORI laws and firearms laws.
Ability:
Ability to maintain detailed and extensive records and to prepare reports from same.
Ability to work effectively under time constraints to meet deadlines.
Ability to deal tactfully and appropriately with the general public and Town departments in an effective manner.
Ability to answer complex questions.
Ability to coordinate work with other departments.
Skill:
Skill in typing and computer applications.
Also operates other office equipment such as copier, printer, calculators, telephone, facsimile machine and other standard office equipment.
Skill in typing and computer applications and databases such as Excel, Word and MUNIS and departmental ones such as IMC and MIRCS.
Physical Requirements:
Minimal physical effort required in performing duties under typical office conditions.
Ability to operate a keyboard and calculator at efficient speed.
May occasionally lift/move objects weighing up to 60 pounds.
Vision and hearing at or correctable to normal ranges.
Ability to talk, hear, walk, stand and sit.
(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
) Job Type:
Part-time Pay:
$23.
42 - $29.
98 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule:
Day shift Education:
High school or equivalent (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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